Legal Assistant II – Felony Divisions

Location:     E.R. Graham Building

1350 Northwest 12 Avenue

Miami, FL 33136

Position Overview

The Legal Assistant II provides secretarial and caseload support for two (2) Assistant State Attorneys. The work schedule for this position is 7:30 a.m. to 4:00 p.m., 8:00 a.m. to 4:30 p.m., or 8:30am to 5:00pm (depending on assigned division, assigned trial support and Judge court room hours).  During initial training period the work schedule is 8:30 a.m. to 5:00 p.m.  This position offers a Limited Flexible Work Schedule and Teleworking Option.

The Job Responsibilities are:

•  Preparing daily court, supplemental and alias capias calendars
• Processing court calendar returns
• Preparing subpoenas, motions and orders
• Ordering photos, body worn cam videos, police reports and other supporting documentation from additional agencies
• Distributing and organizing incoming/outgoing mail
• Completing requests for Assistant State Attorneys
• Maintaining Database
• Performing phone work and having contact with the public and law enforcement personnel
• Performing other related duties as assigned

Progressive Legal Assistant III Responsibilities include all expectations of a Legal Assistant II with the following additions:

• Providing Homicide Trial Support with active participation in the court room
  
• Preparing trial availabilities
• Witness coordination
• Conducting extensive phone work and having contact with the public and law enforcement personnel
• Coordinating travel arrangements for Division Chiefs, Expert Witnesses and Civilian Witnesses
• Flexibility when preparing for trial, during trial or important hearings

The Minimum Requirements are:

•  One (1) year clerical experience*
• High School Diploma or its equivalent

The Preferred Qualifications and Skills are:

•  Fluency in English and Spanish

Specific Skills and Characteristics

 The Successful Candidate must be able to:

•  Lift boxes weighing 25 pounds
• Possess and demonstrate significant knowledge of computer programs
• Work effectively in a paperless work environment
• Possess and demonstrate very good verbal and written communication skills
• Possess and demonstrate excellent organizational skills
• Possess and demonstrate the ability to multitask
• Work effectively under pressure and with all levels of staff and outside agencies
• Work effectively under stringent deadlines
• Be detailed-oriented
• Be adaptable to change
• Work in a group/team environment

 Annual Salary: $33,810.12

* After successfully completing a six (6) month probationary period with a “4” or a “5” rating on their performance evaluation, the selected candidate may be eligible for a promotion to a Legal Assistant III classification with a 5% pay increase.

To apply for this position, please complete and submit an application, and updated resume to:  SAOJobs@MiamiSAO.com., with the Subject: Legal Assistant II -Felony Divisions.

Applications can be downloaded from our website at www.miamisao.com.