Legal Assistant II – Criminal Intake Unit

 Location:    E.R. Graham Building
1350 Northwest 12 Avenue
Miami, FL 33136

Position Overview

The Legal Assistant II in the Criminal Intake Unit provides secretarial support for the unit Deputy Chief, Assistant State Attorneys as well as Paralegals within the unit.  The work schedule for this position is 8:30 a.m. to 5:00 p.m.

 The Job Responsibilities are:

•  Screening Worthless Checks phone calls and physical walk-in visitors
• Processing Worthless Checks cases
• Maintaining the Worthless Checks Log
• Sending out letters to checkwriters and victims
• Contacting police departments for assistance in identifying check writers
• Preparing bank subpoenas
• Preparing cases for filing
• Entering data into the Worthless Checks database and Hydra
• Reviewing Worthless Checks cases with attorneys
• Maintaining Worthless Checks PB2 Stats
• Notarizing documents for filing on Criminal Intake and Worthless Checks cases
• Preparing subpoenas, warrants, injunction orders
• Creating and updating cases in Misdemeanor and Felony Hydra
• Distributing, organizing and scanning Worthless Checks/Criminal Intake incoming/outgoing mail daily
• Monitoring and responding to incoming emails to the unit via its four email boxes: Criminal Intake, Warrant, Subpoena and Injunction
• Answering and screening all calls for the unit
• Taking court documents to morning and afternoon Bond Court
• Performing other related duties as assigned which can include having contact with the public and law enforcement

The Minimum Requirements are:

 One (1) year clerical experience

The Preferred Qualifications and Skills are:

•  Being fluent in English and Spanish

Specific Skills and Characteristics

 The Successful Candidate must be able to:

•  Lift boxes weighing 25 pounds
• Possess and demonstrate significant knowledge of computer programs
• Possess and demonstrate very good verbal communication skills
• Possess and demonstrate excellent organizational skills
• Work effectively under pressure and with all levels of staff and outside agencies
• Work effectively under stringent deadlines
• Possess and demonstrate the ability to multitask
• Be detailed-oriented
• Be adaptable to change
• Be computer literate
• Work in a group/team environment
• Be personable and positive, demonstrating compassion and providing excellent customer service to all levels of staff and the public

Yearly Salary Range: $33,810.12

To apply for this position, please complete and submit an application, and updated resume to: SAOJobs@MiamiSAO.com., with the Subject: Legal Assistant II – Criminal Intake. Applications can be downloaded from our website at:  www.miamisao.com

The State Attorney’s Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice.  All information provided by applicants is subject to verification and background investigation.  False statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position

Internal and External Candidates will be considered
Equal Employment Opportunity/Affirmative Action Employer