Legal Assistant III – Training and Recruitment Assistant

Location:     E.R. Graham Building
1350 N.W. 12th Avenue
Miami, Florida 33136

Position Overview

This individual will support and assist the Director of ASA Training managing new ASA training classes, ensuring training conference rooms are reserved and prepped, assisting with coordination of ongoing training for interns and ASAs and coordinating tour groups and guest speaker events. This position will also work closely with the Recruitment and Retention Unit in the coordination and recruitment of potential Assistant State Attorneys and law school and college interns in addition to assisting with recruitment paperwork such as applications, applicant notifications, and data entry. This individual must be self-motivated and able to maintain and adhere to scheduled events. The work schedule for this position is 8:30 a.m. to 5:00 p.m.

The Job Responsibilities are:

• Coordinating training classes for Assistant State Attorneys and interns, including calendaring and assisting with amended requests.
• Facilitating group tours, scheduling guest speakers and ensuring training rooms are prepped for incoming classes.
• Assisting with recordkeeping related to hiring, onboarding, training, certification and swearing in of Assistant State Attorneys.
• Supporting the Recruitment and Retention Unit
• Data entry onto in-house management programs
• Documenting actions by completing forms, reports, logs, and records, scanning onboarding documents and tour waiver forms
• Assisting with assignments and/or special projects
• Performing other related duties as assigned

The Minimum Requirements are:

• High School diploma or its equivalent
• Two (2) years of secretarial and/or general clerical experience

The Preferred Qualifications and Skills are: 

• Excellent verbal and written communication skills
• Excellent interpersonal and conflict resolution skills
• Excellent time management skills with the proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suite or related software
• Experience with Excel spreadsheets

Specific Skills and Characteristics 

The Successful Candidate must be able to: 

• Be personable and positive, demonstrating compassion and providing excellent customer service to all levels of staff and the public
• Possess and demonstrate excellent organizational skills
• Possess and demonstrate excellent problem-solving abilities
• Possess and demonstrate excellent communication skills
• Possess and demonstrate significant knowledge of computer programs
• Work well under pressure and maintain composure
• Be a self-starter and work independently
• Be adaptable to change
• Be flexible with their work schedule
• Be detail-oriented and able to multi-task

Starting Annual Salary: $36,544.56
*Note: Please be advised the starting salary for this position is non-negotiable.

To apply for this position, please complete and submit an application, and updated resume to: [email protected] with the Subject:  Legal Assistant III – Training and Recruitment Assistant.  Applications can be downloaded from our website at:  www.miamisao.com.

The State Attorney’s Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice.  All information provided by applicants is subject to verification and background investigation.  False statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

 Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position.

Internal and External Candidates will be considered
Equal Employment Opportunity/Affirmative Action Employer