Legal Assistant II – Arraignment Secretary

Location

Lawson E. Thomas Courthouse Center
Courthouse Center
175 N.W. 1st Avenue
Miami, FL 33128

Position

Legal Assistant II – Arraignment Secretary
(Formerly Known as Legal Secretary I)

Position Overview

This position is responsible for providing support to four to five Assistant State Attorneys in the Misdemeanor Unit and ensuring that all files are completed and ready for the Attorneys to review and make a filing decision prior to the arraignment. The work schedule for this position is: 8:00 a.m. to
4:30 p.m. or 8:30 a.m. to 5:00 p.m.

The Job Responsibilities are:

  • Preparing domestic violence cases for upcoming arraignment hearings
  • Identifying witnesses for Discovery
  • Preparing the discovery package
  • Updating witnesses and evidence in HYDRA
  • Ordering all reports and evidence
  • Setting pre-file conference appointments
  • Preparing daily court calendars
  • Processing incoming mail
  • Processing attorney requests
  • Performing extensive phone work
  • Working closely with the Division Trial Secretary, Paralegal, Victim Witness Counselor and Victim Specialist
  • Performing other related duties as assigned

The Minimum Requirements are:

  • High School Diploma or its equivalent
  • Two (2) years clerical experience
  • Successfully passing the Skills Test

The Preferred Qualifications and Skills are:

  • Having knowledge of domestic violence community resources, HYDRA, CJIS, and E-Notify

Specific Skills and Characteristics:

The Successful Candidate must be able to:

  • Possess and demonstrate excellent organizational and interpersonal skills
  • Type 20 accurate words per minute
  • Work effectively under pressure
  • Meet stringent deadlines
  • Be detailed oriented
  • Be adaptable to change
  • Demonstrate significant knowledge of computer programs
  • Be flexible with work schedule, to include working additional hours when required

This position is responsible for providing support to four to five Assistant State Attorneys in the Misdemeanor Unit and ensuring that all files are completed and ready for the Attorneys to review and make a filing decision prior to the arraignment. The work schedule for this position is: 8:00 a.m. to
4:30 p.m. or 8:30 a.m. to 5:00 p.m.

The Job Responsibilities are:

  • Preparing domestic violence cases for upcoming arraignment hearings
  • Identifying witnesses for Discovery
  • Preparing the discovery package
  • Updating witnesses and evidence in HYDRA
  • Ordering all reports and evidence
  • Setting pre-file conference appointments
  • Preparing daily court calendars
  • Processing incoming mail
  • Processing attorney requests
  • Performing extensive phone work
  • Working closely with the Division Trial Secretary, Paralegal, Victim Witness Counselor and Victim Specialist
  • Performing other related duties as assigned

The Minimum Requirements are:

  • High School Diploma or its equivalent
  • Two (2) years clerical experience
  • Successfully passing the Skills Test

The Preferred Qualifications and Skills are:

  • Having knowledge of domestic violence community resources, HYDRA, CJIS, and E-Notify

Specific Skills and Characteristics:

The Successful Candidate must be able to:

  • Possess and demonstrate excellent organizational and interpersonal skills
  • Type 20 accurate words per minute
  • Work effectively under pressure
  • Meet stringent deadlines
  • Be detailed oriented
  • Be adaptable to change
  • Demonstrate significant knowledge of computer programs
  • Be flexible with work schedule, to include working additional hours when required

Starting Annual Salary:  $23,221.08

To apply for this position, please complete and submit an application, and updated resume to: SAOJobs@MiamiSAO.com.  Applications can be downloaded from our website at:  www.miamisao.com.

The State Attorney’s Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice.  All information provided by applicants is subject to verification and background investigation.  False statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position

Internal and External Candidates will be considered
Equal Employment Opportunity/Affirmative Action Employer