Legal Assistant II – Elder and Vulnerable Adult Unit

Location:     River Landing

1400 N.W. North River Drive

Miami, FL 33125

Position Overview

The Legal Assistant position in the Elder and Vulnerable Adult Unit supports one (1) Assistant State Attorney with complex and confidential cases both filed and investigative.  This position also provides support to other unit attorneys as needed. The work schedule for this position is 8:30 a.m. to 5:00 p.m. This position offers a Limited Flexible Work Schedule and Teleworking Option

The Job Responsibilities are:

• Setting up new cases by coordinating all victims, witnesses, and officers to appear for pre-file conferences
• Processing correspondence, motions, subpoenas, and notices
• Screening phone calls, including economic crime related complaint calls

• Processing mail and e-service mail
• Completing attorney requests

• Scheduling debriefings, depositions, and pretrial conferences
• Requesting transcripts and records as needed
• Preparing weekly trial availabilities

• Preparing travel arrangements
• Maintaining calendar of appointments
• Maintaining an Excel spreadsheet of the unit’s workload
• Drafting letters and memos as needed
• Serving as back-up to other units including but not limited to: Insurance & Workers Compensation Fraud, Investigative Accountants, and the Elderly & Vulnerable Adults Units
• Performing other related duties as assigned

The Minimum Requirements are:

•  One (1) year secretarial or clerical experience*

The Preferred Qualifications and Skills are:

•  Fluency in English and Spanish

Specific Skills and Characteristics

 The Successful Candidate must be able to:

• Be personable and positive, demonstrating compassion and providing excellent customer service to all levels of staff and the public
• Possess and demonstrate an ability to work effectively under pressure with stringent deadlines
• Possess and demonstrate an ability to work effectively with all levels of staff and outside agencies
• Possess and demonstrate significant knowledge of computer programs
• Possess and demonstrate very good verbal and written communication skills
• Possess and demonstrate excellent organizational skills
• Possess and demonstrate the ability to multitask
• Work independently as well as in a group/team environment
• Work effectively in a paperless work environment
• Be flexible with their work schedule and able to work additional hours when required
• Be detailed-oriented
• Be adaptable to change

Annual Salary: $34,824.48

* After successfully completing a six (6) month probationary period with a “4” or a “5” rating on their performance evaluation, the selected candidate may be eligible for a promotion to a Legal Assistant III classification with a 5% pay increase.

To apply for this position, please complete and submit an application, and updated resume to: [email protected]., with the Subject: Legal Assistant II – E.V.A.
Applications can be downloaded from our website at:  www.miamisao.com.

The State Attorney’s Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice.  All information provided by applicants is subject to verification and background investigation.  False statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position

Internal and External Candidates will be considered
Equal Employment Opportunity/Affirmative Action Employer